This page provides access to the guidance documents/videos for practice users of the GP In-Hours Activity dashboard. The dashboard is available to all practices to provide a view of their own activity data. The dashboard is being rolled out from April 2023 with support from local GPIT facilitators, after previously being piloted with a group of 22 practices in September 2022.
Which practice data are being used within the in-practice dashboard?
• the date of each encounter;
• the type of each encounter; and
• the HCP role of the member of staff that recorded the encounter.
Dashboard Installation Guide
The below video provides a walkthrough for practices to install the dashboard within their practice. The steps required to install are also laid out in the guidance note document at the foot of this page.
Dashboard guidance video
The below video provides users with an overview of the key functionality within the dashboard.
In-Hours Activity Practice Dashboard – V2
A new version of the in-practice dashboard was released in September 2025: In-hours Dashboard. The new release includes two additional functions which are outlined below.
Whole Time Equivalent
The Whole Time Equivalent (WTE) tab shows the estimated measure of clinician capacity across the practice. To calculate Whole Time Equivalent (WTE), the number of morning and afternoon clinical sessions worked by each healthcare professional (HCP) is counted per week. The total number of sessions is then divided by 10 (with 10 sessions per week being taken as equivalent to 1.0 WTE).
These values are currently under testing and may not yet reflect full accuracy. Please send any feedback to NSS.GPActivity@nhs.scot.
User Guide
A number of other small changes were introduced alongside the new functionality mentioned above. The full detail of each change is captured in the updated user guide which is available to download below:
GP-In-Hours-Practice-Dashboard-User-Guide-and-Installation-Instructions-v2.0Download
Both new measures described above are being released for testing/feedback, and may not yet reflect full accuracy. The new continuity measurement is part of a suite of work that is in progress to enable and support practices to prioritise relational continuity of care in the longer term. If you wish to provide any feedback from your practice, please email to NSS.GPActivity@nhs.scot
The dashboard provides different breakdowns of practice data, including by HCP role. If required, the below note provides instruction on how to setup and amend user roles within the EMIS system to ensure staff reflected are correct.